Suggested PGS Documents

Meeting Dec. 9, 2009
Suggested PGS Documents that are needed to form PGS:

These documents are correlated to the IFOAM PGS Self Evaluation Questionnaire form by question #'s
Click here to download/see the PGS Self-Evaluation Tool form
PGS Self Evaluation Tool in English

Given that

Each individual farm will be certified under the PGS, the PGS needs to have info about each farm on file. Office would be the DOAM office for record keeping.

PGS Producers are the primary decision makers.

Shared Vision
Questions:  # 1, 2, 6    mostly already created in the Standards IFOAM  (DOAM Draft Standards)  # 25

Documented Management Systems  #7  (the forms in the section make up #7)
(* = priority to do first)
*General farm/farmer information: #8/13a/13b/13f Profile (some info already collected from DOAM Market Study)
*Producer oath/pledge: #9
*On site review form: #10/13c
Attendance List for meetings: #13d
Farm Certificate: #13e/34
Outline of Certification process: #15
Certified producer list /member list: #16

Horizonality
Review  mechanisms for procedures /policies: #18  (ongoing)
Appropriate context of some information (cultural) #19  (ongoing)

Non-Compliance
Consequences for non-compliance: #26
Management System for non-compliance: #27  (circumstances for honor system); #29 (ongoing DOAM Training); #30 (DOAM Ag Tech help)

Mechanisms for Supporting Producers
Conflict of interest: #31 =Mechanism to avoid conflict of interest during farmer inspection

Seals and Labels
Seal /label/logos: #32/33
Farmer Certificate (same as Doc Management Systems #5):  #34

Funding:
At present the PGS would be self funding under DOAM and include education, training and operational tech help.   #35
Future funding sources? Fees?

The rest of the #'s do not need forms but are answerable from the above documentation:  4/5/11/12/17/20/21/22/23/24/28

Additional agreed upon statements:

The market system would be separate from the PGS but could be the same people as grows.
Collectively: buying and selling would be the ideal.

Additional Mechanism that would need to be in place:
new intake farmer would have to have planted under the PGS time:  Time would include planting, production and harvesting.

Question:  How to handle a transitional farmer produce and membership in PGS? Do we guide through management committees.



Additional ideas/questions:
PGS is built upon individual TRUST and INFORMATION SHARING
1-2 page info on what can use and cannot use/or at least of list of non-use
length of certification/inspection review
non compliance penalty/consequences/fines/suspension of use
Record keeping form simplification: Vanessa is suppose to bring up a DOAM farm/farmer data form that makes record keeping easy.  


PLEASE COMMENT and ADD IDEAS/ SUGGESTIONS